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Privacy / Cookies Policy

This Privacy Policy outlines how GWL Forum (“we,” “us,” or “our”) collects, uses, discloses, and safeguards personal information of participants who register for and attend the GWL Forum. We are committed to protecting your privacy and ensuring that your personal information is handled responsibly and in accordance with applicable data protection laws.

1. Collection of Personal Information:

We may collect various types of personal information from participants during the registration process, including but not limited to:

• Name, email address, and contact details
• Professional information such as job title and organization

2. Use of Personal Information:

2.1. The personal information collected is used to facilitate the registration process, provide access to the conference platform, and communicate conference-related information.

2.2. We may use participants’ contact details to send event updates, session reminders, and post-event materials.

2.3. Aggregated and anonymized data may be used for statistical and analytical purposes to improve the conference experience.

3. Disclosure of Personal Information:

3.1. We do not sell, rent, or trade participants’ personal information to third parties for marketing purposes.

3.2. Personal information may be shared with service providers and vendors who assist in organizing and hosting the virtual conference. These service providers are contractually bound to protect the confidentiality and security of personal information.

4. Data Security:

4.1. We implement technical and organizational measures to ensure the security of personal information against unauthorized access, loss, or misuse.

4.2. Access to personal information is restricted to authorized personnel and contractors who require the information to perform their duties.

5. Data Retention:

5.1. We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, including post-event follow-up.

5.2. Participants’ personal information will be deleted or anonymized when it is no longer required for conference-related purposes.

6. Participants’ Rights:

Participants have the following rights regarding their personal information:

• Right to access and correct their personal information
• Right to withdraw consent and request deletion of personal information
• Right to object to processing based on legitimate interests
• Right to data portability
• Right to lodge a complaint with a data protection authority

7. Cookies and Tracking:

The conference website and platform may use cookies or similar tracking technologies to enhance user experience. Participants can adjust their browser settings to manage cookies.

8. Age Limitations:

The conference is not intended for individuals under the age of 18. We do not knowingly collect personal information from individuals under 18 years of age.

9. Updates to Privacy Policy:

This Privacy Policy may be updated from time to time. Participants will be notified of any material changes and are encouraged to review the policy periodically.

10. Contact Us:

If you have questions, concerns, or requests regarding your personal information or this Privacy Policy, please contact our data protection officer at info [at] gwlforum.com.

By registering for and participating in the GWL Forum, participants acknowledge their understanding and agreement with this Privacy Policy.